Article
I
Section 1. Membership
The membership of the Association shall be limited
to individuals who have been admitted members
of the Alpha Phi Beta Fraternity, of the U.P.
College of Law, and are no longer enrolled in
the University. Members shall be called Alphans.
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Article
II
Meetings
Section 1. Annual Meeting
The annual meeting of the Alphans shall be held
at the principal office of the Association in
Quezon City, Metro Manila, on the first Saturday
of the month of May of each year at 10:00 o'clock
in the morning or at such time as the Board of
Trustees may fix.
The Annual Meeting may for valid reasons be postponed
by the Board of Trustees upon notice to the Alphans
and the Securities and Exchange Commission, but
the new date therefore must be set not later than
sixty (60) days from the date fixed therein which
shall also be on a Saturday.
Section
2. Special Meeting
Special meetings may be called by the Board of
Trustees or upon petition by at least (10%) percent
of the Alphans registered in the directory. Notice
and purpose of the special meeting shall be served
to all Alphans at least three (3) days prior to
the meeting.
Section
3. Notices
Notice to the time and place of the annual and
special meetings of the Alphans shall be given
either personally or by mail addressed to each
Alphan of record at the official address left
by such member with the Secretary of the Association
or at last known post-office address at least
one (1) week before set date for such meeting.
The notice of special meeting shall state briefly
the purpose of the meeting, and no other business
shall be acted upon at such meeting, except by
a majority vote of all the Alphans present constituting
a quorum.
Section
4. Quorum
A quorum for any meeting of the Alphans shall
consists of a majority of the Alphans, and a majority
of such quorum shall decide any question at the
meeting, save and except in those matters where
the Corporation Cide requires the affirmative
vote of a greater proportion.
Section
5. Order of Business
The order of Business at the annual meeting of
the Alphan members shall be as follows:
(1) Proof of the required notice of the meeting;
(2) Proof of the presence of a quorum;
(3) Reading of the minutes of previous meeting
and action taken thereon;
(4) Unfinished business;
(5) New business, as may be applicable;
(6) Election of Trustees every two years.
The order of business at any meeting may be changed
by a vote of a majority of the Alphans present.
Section
6. Proxy
An Alphan may authorize another Alphan to cast
a ballot or vote by proxy in the form prescribed
by the Board of Trustees to be presented on or
before the scheduled meeting of the Secretary
General.
Section
7. Voting by Mail
Voting by mail shall be permitted subject to such
rules and regulations as the Board of Trustees
prescribe in respect to actions or items in the
Agenda for Annual or Special Meetings of the Association.
In case of election of the Board of Trustees,
the Commission on Elections shall prescribe the
form and the rules and regulations applicable
to the same. |